WE ARE HIRING

Full-time Office Manager starting at $12-$14 per hour

The Office Manager is charged with responsibilities of bookkeeping, mailing, and general office upkeep. All staff is also required to participate in support raising activities.

For questions, please contact our office at 704-871-2424

We are accepting applications from January 17th - March 31st, 2022.

A member of our personnel committee will contact you once your application has been reviewed.

Qualifications

  • Is a born again Christian with a willingness to share that faith with others.

  • Is in full agreement with the CEF Statement of Faith and Doctrinal Protection Policy.

  • Must pass a criminal background check as required by CEF Child Protection Policy.

  • Is interdenominational in spirit and able to work with other believers in CEF.

  • Believes in the possibility and necessity of children being saved by faith in Christ alone.

  • Is willing and able to raise needed financial and prayer support.

  • Demonstrates leadership ability and is able to perform requirements of the job.

  • Possesses general secretarial skills.

  • Has excellent phone and relational skills.

  • Is self-motivated and organized, able to work independently and solve problems that may arise in the course of ministry.

  • Is willing and able to keep information confidential in all areas of ministry.

  • Has general knowledge of and experience with technology (i.e. OneDrive, PowerPoint, Publisher, Word, and Excel)

  • Has experience with financial bookkeeping (i.e. Quick Books)

Responsibilities

BookKeeping

  • Assist Treasurer with payroll & quarterly taxes, balancing bank statements, and closing out the books monthly as needed or directed.

  • Write checks and have Treasurer sign in order to pay bills.

  • Review monthly services (i.e. phone, internet, copier, etc.) to maintain lowest possible costs.

  • Track donations, send receipts, and maintain an updated list of donors.

  • Notify Director of first-time donors and assist in sending appreciation communications.

  • Generate receipts for contributions received. Send all general fund contribution receipts out with a thank you note.

  • Load monthly financials into state Dropbox.

  • Keep files in line with CEF’s record retention standards.

  • Complete of end of the year reports required by the state.

  • Manage documentation for summer interns.

  • Maintain sale of materials, invoicing accounts as needed (phone orders, walk-ins).

  • Maintain supply of t-shirts, office supplies, and other materials as needed.

Mailings

  • Regularly pick up mail from the PO box and deliver outgoing mail to the post office.

  • Update mailing lists (remove deceased, add new donors or volunteers, etc.).

  • Mail and note all postal changes with 1st class and bulk mail

 Secretarial responsibilities

  • Answer the phone and direct callers to the appropriate staff member to answer their questions.

  • Have knowledge on the database and basics of the ministry of CEF.

  • Help maintain files in OneDrive as needed.

  • Order and arrange food items for large trainings, board meetings, and other events as needed.

  • Help set up materials for CEF trainings as needed.

  • Assist Director in preparing fundraising materials for the board.

  • Assist Director in preparing packets for board meetings.